Privacy Policy

Privacy Policy
Effective Date: October 25, 2026
 
Central Colorado Writers (CCW) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share information when you visit www.ccwriters.org, subscribe to our email list, inquire about membership, participate in our activities, or otherwise communicate with us.

1. Who We Are
 
Central Colorado Writers (CCW) is a writing organization that supports writers and encourages writing, creativity, publication, and community through writing sessions, critique groups, workshops, and other literary activities.

Contact Information
Central Colorado Writers (CCW)
P.O. Box 1640
Salida, CO 81201
Email: centralcoloradowriters [at] gmail.com
Website: https://www.ccwriters.org/
 
For privacy-related questions or requests, please contact CCW through our website or the contact information provided on our website.

2. Information We Collect
 
Depending on how you interact with CCW, we may collect the following types of information.
 
Information You Provide to Us

• Contact information: Your name, email address, mailing address, and telephone number when you provide them through membership forms, website forms, email subscriptions, or other communications.

• Membership information: Information related to membership applications, membership status, renewals, and participation in club activities.

• Payment information: Information associated with membership dues, workshop registrations, and other applicable transactions processed through a third-party payment provider.

• Communications: Information you voluntarily provide when contacting us, submitting inquiries, registering for events, or participating in club activities.

• Writing and publication information: Information about your writing, books, publications, professional website, or literary interests that you choose to share with us.
   

You are not required to provide every type of information listed above. The information collected depends on the activity or service involved.
 
Information Collected Automatically
 
When you visit our website, Wix and other services used on the site may automatically collect certain technical information, such as your IP address, browser type, device information, pages visited, and general website usage data.
This information may be collected through cookies and similar technologies, depending on our website settings and the services enabled.

3. How We Use Your Information
 
CCW may use your information to:

• Respond to questions and inquiries.

• Process membership applications and renewals.

• Communicate with members about membership benefits, writing sessions, workshops, events, and organizational news.

• Send newsletters and announcements to subscribers.

• Share information about members' books, publications, and professional writing websites when appropriate and authorized.

• Manage workshop registrations and related payments.

• Administer member activities, critique sessions, and other CCW programs.

• Maintain, secure, and improve our website.

• Prevent misuse and meet applicable legal obligations.
   

We use personal information for purposes reasonably related to CCW's activities and the interactions you have with us.

4. Email Communications
 
Visitors may subscribe to our email list to receive updates about CCW writing sessions, workshops, events, publications, and other writing-related opportunities.
 
If you subscribe, your name and email address, along with any other information requested by the subscription form, may be processed by our email service provider.
 
You may unsubscribe from newsletters or promotional emails at any time by using the unsubscribe link included in the email or by contacting CCW.
 
Unsubscribing from newsletters does not necessarily stop administrative or membership-related communications that are necessary to provide a service you have requested.
 
We handle email subscriptions in accordance with applicable privacy and marketing requirements.

5. Membership Information and Confidentiality
 
CCW collects information from individuals who apply for or maintain membership.
 
CCW does not distribute its membership list to outside individuals or groups.
 
Membership information is used for legitimate organizational purposes, including administering memberships, communicating with members, providing membership benefits, and coordinating CCW activities.
 
Where members' books, publications, or professional writing websites are promoted through CCW, we use information appropriate to that purpose. We do not intend to publish private contact details, such as home addresses or personal telephone numbers, without appropriate authorization.

6. Payments and Third-Party Services
 
CCW may use third-party payment processors to collect membership dues, workshop fees, and other applicable payments.
 
When you make a payment, the payment processor may collect and process personal information and payment details necessary to complete the transaction, prevent fraud, maintain security, and meet applicable legal requirements.
Payment information is handled according to the payment processor's privacy policy and terms. CCW does not intend to store full payment card details on its website.
 
Our website is hosted by Wix. We may also use third-party services to support email subscriptions, online meetings, document sharing, event registration, and other organizational activities.
 
When you use these services, your information may be collected and processed according to the relevant provider's privacy policy and terms.
 
CCW does not control the privacy practices of third-party services. We encourage you to review their policies before submitting personal information through them.

7. Cookies and Similar Technologies
 
Our website is hosted on Wix, which may use cookies and similar technologies to operate the website, support security, remember preferences, and understand website usage.
 
Depending on our website configuration and the services enabled, these technologies may include:

• Essential cookies: Support website functionality and security.

• Functional cookies: Remember certain preferences.

• Analytics cookies: Help us understand how visitors use the website.

• Third-party cookies: May be associated with embedded content or external services.
   

The cookies actually used will depend on our website configuration and the services enabled.
 
You can manage cookies through your browser settings and, where available, through the cookie preferences provided on our website. Disabling certain cookies may affect website functionality.
 
Where required by applicable law, we will seek consent before using non-essential cookies or similar technologies.
For additional information about Wix's privacy practices, please review the Wix Privacy Policy.

8. How We Share Information
 
CCW does not sell personal information or distribute its membership list to outside individuals or groups.
 
We may share limited information when reasonably necessary for the following purposes:

• Service providers: With Wix and other providers that help us operate our website, process payments, manage email subscriptions, host online activities, or provide organizational services.

• Authorized organizational activities: When information is needed to administer membership benefits, events, publications, or other activities you have chosen to participate in.

• Legal requirements: When disclosure is required by law, legal process, or a legitimate request from an authorized government authority.

• Protection and security: When necessary to protect the rights, safety, property, or security of CCW, its members, website visitors, or others.
   

We aim to limit disclosures to information reasonably necessary for the relevant purpose. Third-party providers may process information on our behalf or according to their own applicable terms and privacy policies.

9. Data Storage, Security, and Retention
 
Our website is hosted by Wix. Information submitted through the website may be stored on Wix's systems or on systems operated by third-party providers we use.
 
CCW takes reasonable steps to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.
 
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain membership and organizational records, provide requested services, resolve disputes, and meet applicable legal obligations.
 
When information is no longer needed, we may delete it or securely dispose of it, subject to applicable recordkeeping requirements.

10. Your Privacy Rights and Choices
 
Depending on your location and applicable law, you may have the right to:

• Request access to personal information we hold about you.

• Request correction of inaccurate or incomplete information.

• Request deletion of personal information, subject to applicable exceptions.

• Withdraw consent where processing is based on consent.

• Unsubscribe from email communications.

• Exercise other rights provided by applicable privacy laws.
   

To make a privacy-related request, contact CCW through the contact information provided on our website. We may need to verify your identity before fulfilling certain requests.
 
We will review and respond to requests as required by applicable law.

11. Children's Privacy
 
CCW's website and activities are intended for a general audience interested in writing. Our website is not specifically directed toward children, and we do not knowingly collect personal information from children in violation of applicable privacy laws.
 
If you believe a child has provided personal information to CCW inappropriately, please contact us so we can review the matter and take appropriate action.

12. Links to Other Websites
 
Our website may contain links to external websites, including members' professional websites, publishers, event platforms, payment services, and other writing-related resources.
 
These websites operate independently of CCW and may have their own privacy policies and data collection practices.
 
CCW is not responsible for the privacy, security, or content of external websites. Please review their privacy policies before providing personal information.

13. Changes to This Privacy Policy
 
CCW may update this Privacy Policy from time to time to reflect changes in our website, services, organizational practices, or applicable legal requirements.
 
When changes are made, we will update the Effective Date at the top of this page. We encourage visitors to review this policy periodically.

14. Contact Us
If you have questions about this Privacy Policy or how CCW handles personal information, please contact us:

Central Colorado Writers (CCW)
P.O. Box 1640
Salida, CO 81201
Email: centralcoloradowriters [at] gmail.com
Website: www.ccwriters.org

We appreciate your interest in CCW and are committed to treating the information you share with us responsibly.